Last Updated: July 20, 2021

  1. Definitions

“Emergency Maintenance” means maintenance that is performed by Ontic due to a major issue impacting the Services outside of the Scheduled Maintenance Window.

“Scheduled Maintenance Window” means the designated time periods during which Ontic may limit or suspend access to the Platform so that planned maintenance may be performed, generally between 12:00 a.m. and 6:00 a.m. Central time.

“Scheduled Maintenance” means Platform maintenance that is performed by Ontic during a Scheduled Maintenance Window, or when Ontic has provided at least 12 hours advance notice using e-mail, in app (or another method) to Client specifying the nature and anticipated impact upon the Platform.

  1. Support

2.1 E-mail Support
Ontic e-mail support is available 24 x 7 x 365 at support@ontic.ai.

2.2 Live Phone Support
Phone support is available 9:00a.m.– 5:00p.m. (Central time) Monday-Friday at 512-572-7400.

2.3 In-App Support
Support is available within the Ontic Platform via the “Help” icon.

  1. Service Performance

3.1 Availability of the Platform
Ontic shall provide 99.95% Platform uptime, measured each calendar month (“Uptime”) The following are excluded for purposes of computing Uptime: (i) Scheduled Maintenance or Emergency Maintenance; (ii) unavailability caused by acts or omissions of Client or its agents; (iii) unavailability caused by network unavailability or bandwidth limitations outside of the Ontic network; (iv) issues arising from problems in the software, firmware or hardware of Ontic’s third-party data suppliers; (v) hacks, Malicious Code, disabling devices, DDoS attacks and other forms of attacks that disrupt access to the Platform; (vi) power outages or other telecommunications or Internet failures; and/or (vii) any Force Majeure Event (collectively, “Permitted Downtime”). Any other time where the Platform is unavailable is “Downtime”.

The Platform Uptime for a given calendar month (subject to any Permitted Downtime) will be calculated on a monthly basis as follows: Where: Total minutes in the month= TMM; Total minutes in month Unavailable (excluding Permitted Downtime) = TMU; and: Uptime = (TMM-TMU) x 100/TMM. Ontic’s records and data will be the sole basis for all SLA calculations and determinations.

For example, assume the Platform had 6 minutes unavailable in June (TMM = 43,200), excluding 8 minutes Permitted Downtime. 43,200 minus 6 equals 43,194 multiplied by 100 divided by 43,200 = 99.986% Uptime

3.2 Service Level Credits
Client will notify Ontic in writing of non-compliance with the service levels set forth in this SLA. If the Platform does not meet the Uptime requirement during any calendar month and Client has notified Ontic, then Client, as its sole and exclusive remedy for breach of this SLA, will be entitled to receive a credit (“Service Credit”). The Service Credit will apply to Fees and will be based on Downtime minutes. Client will receive two minutes for each minute of Downtime as a Service Credit, based on then current annual Fees paid for the Services. The Service Credit will be applied to the Platform Fees for the next renewal period under this Agreement. Client must notify Ontic in writing within thirty (30) days from the time Client becomes eligible to receive a Service Credit. Failure to comply with this requirement will result in a forfeiture of the right to receive the Service Credit.

3.3 Maintenance
Ontic will use commercially reasonable efforts to minimize the impact for Clients using the Platform by typically utilizing only one or two Scheduled Maintenance Windows per month and performing operations to minimize Client impact. Ontic reserves the right to perform any required Emergency Maintenance work outside of the Scheduled Maintenance Window and will use commercially reasonable efforts to notify Client as soon as reasonably possible upon identifying the required emergency work via email or phone call to the Client’s System Administrator before commencing any Emergency Maintenance outside of the Scheduled Maintenance Window.

3.4 Severity Levels

Severity Level Initial Response Time Resolution Time
Level 1 (highest)
Ontic’s Platform or Services experiences the complete loss of core functionality for all Users or experiences a data security incident.
For example, the Client cannot connect to the Platform or Services.
Within 15 minutes after Ontic’s receipt of Client’s notification of the Issue. Ontic shall work continuously to restore normal operation and resolve the Issue as soon as practicable after Ontic’s receipt of the Client’s notification of the Issue. Ontic will provide updates to the Client on a timely basis.
Ontic will devote qualified technical support and developer personnel, as needed, to work on the problem exclusively and continuously until it is corrected.
Level 2
A significant segment of Ontic’s Platform or Services experiences a loss of functionality disrupting the normal customer experience for a high percentage of Users.
For example, the Client cannot access Entity Connections.
Within 1 hour after Ontic’s receipt of the Client’s notification of the Issue. Ontic shall work continuously to restore normal operation and resolve the Issue as soon as practicable after Company’s receipt of the Client’s notification of the Issue.  Ontic will provide updates to the Client on a timely basis.
Level 3
Any other problem or bug with the Platform or Services that does not affect core functionally or that the Client can circumvent by using a temporary workaround.
Within 72 hours after Ontic’s receipt of the Client’s notification of the Issue. Ontic shall work to restore normal operation and resolve the Issue as a part of the next planned Release after Company’s receipt of the Client’s notification of the Issue.  Ontic will provide updates to the Client when requested.

Unless otherwise classified, Ontic shall consider all issues to be Level 3 by default. Upon triage, Ontic shall, in good faith, determine the classification/severity of the service incident and shall respond according to the above table.

Ontic must be able to reproduce errors to resolve them. Client agrees to cooperate and work with Ontic to reproduce errors as requested and appropriate. Client agrees to provide Ontic with all information and materials reasonably requested by Ontic for use in replicating, diagnosing and correcting an error or other support issue reported by Client.

Ontic does not commit to specific resolution times due to the varying levels of complexity involved in any specific issue. Ontic has targeted resolution timeframes specific to each Severity Level and will commit appropriate resources to resolve the issue within those targeted timeframes.